B2B Administrative Assistant

Hire Options, Inc.

January 24, 2025

04:18 PM

Hire Options, Inc. Los Angeles, CA

Company size : 11-50 employees
Job Type & Title : Remote
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About Company:
Hire Options Inc (formerly Legal Option Group, Inc/Corporate Option Group) was founded in 1997 and is a leader in the staffing community. We are dedicated to creating and sustaining long term relationships with both our clients and candidates. Everything we do, from interviewing candidates, to testing, to matching clients and candidates with jobs that meet their specific needs, is accomplished with great thoroughness and attention to detail. We take great pride in our ability to quickly solve our clients’ staffing issues with a confidence that goes beyond merely “filling the order.” Our clients and candidates receive our personal attention and a degree of assurance that can only come from many years of experience filling positions. Specialties: We staff Corporate, Entertainment, Finance, Legal & Tech companies with Attorneys, Administrators, Office Managers, Legal Secretaries, Executive Assistants, Administrative Assistants, Paralegals, Project Managers, Operations personnel, Word Processors, HR Managers, Records Clerks, Receptionists, Accounting personnel and more. Just ask!
Skills:

Mindfulness company is seeking a Sales Coordinator to support B2B sales and account management. This is not a sales role but more an operational role.

Responsibilities

Onboarding new vendors including coordinating with vendors and clients to ensure all necessary paperwork and compliance documents
Maintaining Monday.com boards for the department’s project management
Pulling and gathering all related sales data and populating sales reports
Administering department software systems and technical platforms as it pertains to sales duties
Integrating with Finance for sales-related accounts receivable needs, invoices, and general paperwork
Integrating with the Operations department on tasks related to systems that support our team, troubleshooting issues when they arise
Assisting the Account Managers with order and contract processing, client relations, and customer inquiries
Coordinating live online classes, including scheduling and technical support
Collecting and analyzing sales data to support the Head of Experiences in identifying trends, evaluating performance to help make informed decisions
Monitor client requests for platform assistance and assist with product demos
Providing general administrative support to the Experiences team, including scheduling meetings, preparing reports and proposals, invoicing, and managing correspondence
Help manage client finances/billing, forecasting, pipeline of opportunities

Qualifications:

At least 1+ year of experience in a sales support or administrative role, including vendor management, invoicing & sales data collection
Good with numbers, comfortable with sales data
A great attitude and willingness to be flexible
Proven experience with tracking multiple projects and managing deadlines
Proficiency in Monday.com, Google Suite, Xero, Wordpress, Slack, Hubspot and Zoom
Experience working in a fully remote and virtual environment preferred- working computer with fast and reliable internet

Hire Options, Inc.

Los Angeles, CA

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