Executive Assistant

Swooped

April 1, 2025

03:41 PM

Swooped Venice, CA

Company size : 11-50 employees
Job Type & Title : Remote
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About Company:
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Skills:

Our client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to Sales Executives while also managing corporate events. This role requires exceptional attention to detail, strong communication skills, and the ability to handle multiple priorities in a fast-paced environment.

What You'll Do:

Executive Support

Provide administrative support to sales executives, including calendar management, travel coordination, and expense reporting.
Prepare reports and sales documents using PowerPoint, Excel, and CRM tools.
Act as a liaison between executives, clients, and internal teams, ensuring smooth communication.
Manage confidential information with discretion and professionalism.
Handle multiple tasks simultaneously.

Event Planning & Coordination

Plan and execute internal & external sales events, client meetings, and sales offsites.
Coordinate logistics such as venue selection, vendor management, catering, and audiovisual needs.
Develop event timelines, budgets, and post-event reporting to measure success.
Ensure seamless execution of events, handling last-minute changes and troubleshooting as needed.

What They're Looking For:

Experience: 3+ years as an Executive Assistant, preferably supporting sales executives or in a fast-paced corporate environment.

Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
Skills:
Strong organizational and time-management abilities.
Excellent verbal and written communication skills.
Proficiency in Google Suite, and CRM software (e.g., Slack, Coupa, Navan).
Event planning and project management experience.
Ability to multitask, prioritize, and work independently with minimal supervision.
Discretion in handling sensitive business information.

Swooped

Venice, CA

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