Executive Assistant

Mitra Chem

January 24, 2025

04:06 PM

Mitra Chem Mountain View, CA

Company size : 11-50 employees
Job Type & Title : Remote
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About Company:
Mitra Chem is the first lithium-ion battery materials manufacturer focused on shortening the lab-to-production timeline by over 90%, addressing the largest barrier to innovation: R&D and scale-up speed.
Skills:

About the job

Mitra Chem is a specialty chemicals innovator focused on solving 3 problems:

Speed - developing a proprietary machine learning advantage to significantly reduce the time to bring battery materials products from lab to market
Iron-Rich Cathodes - an initial product focus on lithium-ion battery materials for mass electrification
Scale - building US manufacturing capacity for Inflation Reduction Act compliance

We recently were awarded >$125M in grants from the Department of Energy and State of Michigan to develop our first domestic manufacturing asset. With teams across multiple offices in Asia and the USA, Mitra Chem is constantly looking for motivated team members across a variety of functions. Join our team and be part of the growing battery revolution

Seeking an Executive Assistant to support senior leadership by managing complex scheduling across the U.S. and Asia, coordinating international travel, handling expense management, and overseeing administrative tasks. The role requires collaboration with cross-functional teams while acting as a liaison with internal teams and external partners. Responsibilities also include organizing meetings, maintaining records, and ensuring confidentiality with a high level of professionalism.

Description

Oversee complex scheduling across U.S. and Asia time zones for executives
Arrange international travel, including flights, hotels, and transportation for business trips
Manage business expenses and records of travel, ensuring accurate tracking and submission of timely expenses
Handle administrative/project tasks such as document preparation, meeting coordination, and action item follow-ups
Act as a liaison between executives, internal teams, and/or external partners to arrange meetings, book off-site events, manage schedules and provide assistance as tasked
Coordinate virtual and in-person meetings, preparing agendas, materials and preparation
Provide administrative support on a project basis as needed to executive staff

Qualifications:

2+ years of experience as an Executive Assistant in a fast-paced, tech-driven, VC, and/or like environment
Expertise in managing executives' calendars and international travel coordination
Strong skills in calendar management and international travel coordination
Proficient in Microsoft Office Suite, Google Workspace, and travel booking platforms
Excellent organizational and time management skills; adaptable to changing priorities
Strong communication skills for engaging with global teams
High professionalism, discretion, and confidentiality
Ability to make quick decisions with minimal direction
Fluent in English; knowledge of Mandarin or Korean is a plus

Mitra Chem

Mountain View, CA

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